Fee collection without the chaos
Generate bills in seconds, accept Khalti and eSewa payments, auto-send receipts, and track exactly who has paid and who hasn't - in real time.
95%
Collection rate
3×
Faster than manual
NPR 0
Khalti setup fee
Instant
Receipt generation
The problem
Fee collection eats your whole month
Handwritten receipts, parents queuing on the first, and a register that never quite reconciles. Gurukul turns fee collection into Khalti and eSewa payments that settle and reconcile themselves.
95%
Average collection rate
vs 75% benchmark
3 days
Faster processing
vs manual collection
80%
Fewer office calls
parents pay online
NPR 0
Integration setup fee
Khalti & eSewa
Capabilities
Every billing feature you need
From fee structures to digital receipts and live reconciliation - collect, track, and account for every rupee in one place.
Khalti & eSewa, built in
Parents pay from any phone browser through Nepal's most-used wallets - no app install, no third-party gateway hassle. Payments settle straight into the student ledger.
One-click bill creation
Generate bills for one student or a whole class in seconds - pick students, choose fees, apply discounts, done.
Automatic digital receipts
Every payment generates a numbered PDF receipt instantly and sends it to the parent. Nothing handwritten.
Overdue reminders
Color-coded defaulter dashboard with automated reminders sent 7, 30, and 60 days past the due date.
Collection analytics
Daily, monthly, and yearly summaries with cash vs digital breakdown and outstanding by class.
Discounts & adjustments
Automatic sibling discounts, merit scholarships, and per-student adjustments - every change logged for audit.
Online payment
A parent pays in three taps - you see it instantly
The parent opens the fee link, confirms the amount, and approves the payment from home. The moment it clears, a numbered receipt is generated and the student ledger is marked paid.
- Receipt number and PDF generated automatically
- Ledger updates the second payment confirms - even at midnight
- Works on any phone browser; no app install for parents
NPR 4,500
Paid · receipt #GK-1042 sent to parent
Collection view
Know exactly where every rupee stands
The collection dashboard tracks class-wise progress against your monthly target, updating live as payments arrive. Spot lagging classes before the due date and nudge just those defaulters.
- Class-wise collected vs outstanding, refreshed in real time
- Cash vs Khalti vs eSewa vs bank-transfer breakdown
- One-click month-end report your auditor will accept
82%
Collected vs target · NPR 1.8M of 2.2M
Defaulters, handled
Reminders go out on their own
No more chasing parents one by one. Overdue bills surface on a color-coded board and reminders fire automatically - so collection keeps moving without a phone call.
- Automated reminders at 7, 30, and 60 days overdue
- Sibling discounts and scholarships applied automatically
- Every adjustment logged for a clean audit trail
23
Reminders sent today · 9 paid within an hour
How it works
From zero to collection in one day
Set up your fee structure
Define fees by class and term - tuition, annual, exam, transport. Set up once, applies every year.
Generate bills in one click
Pick a class and fee type, click generate. Bills are created for every enrolled student with proper receipt numbers.
Collect and reconcile
Parents pay via Khalti, eSewa, or cash. The dashboard updates live and exports an audit-ready report in one click.
FAQ
Billing questions schools ask
Everything you need to know about this module. Still curious? Book a walkthrough with our team.
No. Parents receive a payment link over SMS or email and pay directly through Khalti or eSewa in their mobile browser. Those who prefer cash pay at the office and your accountant records it - both produce the same digital receipt.
Start collecting fees digitally
Set up your fee structure, connect Khalti, and start billing within the same day. No technical skills needed.