Run your residential school without the chaos.
Hostel management, 24/7 parent communication, complex fee structures, and staff scheduling - all in one platform built for Nepal's boarding schools.
24/7
Parent visibility
Every check-in, leave & alert
5
Fee heads, one bill
Tuition · hostel · meals · transport · activities
1
Admin, not three
Run 400+ boarders from one platform
< 5 min
Hostel roll-call
Marked from any warden's phone
The reality
The boarding school challenge
A residential school never sleeps - and neither does the paperwork behind it.
Hostel attendance is a daily headache
Tracking who is in the hostel, on approved leave, or unaccounted for takes constant coordination between wardens, teachers, and the office - and a single missed entry is a safety risk.
Parents are always in the dark
Boarding parents worry constantly. Manual phone calls and WhatsApp threads simply cannot keep hundreds of families informed, around the clock, in real time.
Fee billing is a complex puzzle
Tuition, hostel, meals, transport, and activity charges - reconciling multiple fee categories for every student, every term, by hand is exhausting and error-prone.
Hostel life
Know exactly who is on campus, in real time
Wardens mark hostel roll-call from their phone in minutes. In-hostel, on-leave, and absent are tracked separately from class attendance, and any unaccounted student is flagged instantly - so nobody slips through.
- Separate hostel & class attendance
- Leave requests with parent approval
- Instant flag on any missing student
- Full history for every boarder
412/420
On campus right now
Billing
Five fee heads, one clean statement
Create separate structures for tuition, hostel, meals, transport, and activities - then bill them individually or bundle them into a single statement. Khalti and eSewa let parents pay from anywhere, and receipts are automatic.
- Per-head fee structures
- Bundle or bill separately
- Khalti / eSewa online payment
- Auto-receipts + live defaulter list
Communication
Every parent, informed - around the clock
One message reaches every parent by SMS and app in seconds. Automated alerts fire on check-in, leave, attendance, fee dues, results, and emergencies, so families far from campus always know their child is safe.
- Bulk + targeted SMS / app push
- Automated safety & check-in alerts
- Delivery tracking on every message
- Emergency broadcast in one tap
All-in-one
Everything a residential school needs
From the front gate to the mess hall to the fee counter - one platform for all of it.
Hostel Attendance
In-hostel, on-leave, and absent tracked separately from class - marked by wardens in minutes.
Bulk SMS & App Alerts
Instant messaging to all parents or selected groups, with delivery tracking on every send.
Multi-Category Billing
Tuition, hostel, meals, transport, activities - billed individually or bundled, fully flexible.
Staff Scheduling
Teachers, wardens, and support staff in one system - leaves, shifts, and duties without spreadsheets.
Leave & Gate Pass
Digital leave requests with parent approval and a clear record of who left campus and when.
Mess & Meal Charges
Track meal plans and mess billing per student, rolled into the same statement as everything else.
Transport Management
Route and transport fees handled alongside hostel and tuition - one place, one bill.
Safety & Audit Trail
Every check-in, leave, and payment logged - a complete, searchable record for peace of mind.
A day, handled
From wake-up bell to lights out
Morning roll-call
Wardens mark hostel attendance; parents of absentees are alerted automatically.
Through the day
Leave approvals, mess counts, and class attendance flow into one live record.
Evening update
Parents get a digest - attendance, dues, and notices - so they sleep easy.
FAQ
Boarding school questions, answered
What Nepal's residential school administrators ask us most before switching to Gurukul.
Gurukul is designed for Nepal's residential schools. It handles hostel attendance, bulk parent SMS, multi-category fee billing (tuition, hostel, meals), and staff scheduling across departments - in one platform.
Ready to simplify your boarding school?
Join schools across Nepal already running hostels, fees, and parent communication from one platform - start free, no credit card.